Paying for SchoolProof
For school business managers, bursars and finance officers: everything you need to set us up as a supplier and pay an invoice, on one page.
The short version
SchoolProof is invoiced once a year, like any other supplier. There is no card payment, no direct debit and nothing that renews on its own. You pay by BACS on 30-day terms, quoting the invoice number. If your school pays through the local authority or a trust finance team, we quote your purchase order number on the invoice and send a copy straight to their invoice inbox.
Supplier details for your new supplier form
Most local authorities and trusts need a supplier record before they can raise a purchase order. These are the details their form will ask for:
| Supplier name | Alacria Limited (trading as SchoolProof) |
| Company number | 17395232 (England and Wales) |
| Registered address | 2 Reid Court, Little Sutton, Ellesmere Port, Wirral, CH66 1SB |
| Remittance and invoice queries | hello@schoolproof.co.uk |
| VAT | Not VAT registered: no VAT is added to invoices |
| Payment terms | 30 days, BACS |
| What we supply | Annual subscription to online compliance software for schools (Martyn's Law, visitor sign-in) |
Bank details are printed on the invoice itself and confirmed by phone to your finance team if they ask, which most councils do. We never send bank details in a plain email, and we would ask you to treat any email that changes them as suspicious.
If your school pays through the local authority
The order is usually: your office raises a new supplier request for Alacria Limited in the council's finance system; the council's supplier team sends us a form, which we return the same day; the council verifies our bank details; your office raises a purchase order; we invoice quoting the PO number, with a copy to the council's accounts payable inbox; the council pays on its next run. The first time in each authority takes a few weeks. After that, any school in the same authority just raises a PO.
Your access does not stop while this happens. Once the invoice is issued your school keeps full use of SchoolProof until the payment goes through, so nothing you have entered is ever locked away over a payment run.
If your school pays from its own bank account
Reply to the invoice email with any PO number you use internally, or none, and pay by BACS quoting the invoice number. That's it.
Academies and trusts
Most trusts pay centrally. Tell us the trust's finance inbox and we send the invoice there with your school named on it. If several schools in the trust are joining, ask us for one invoice covering all of them.
Questions
Email hello@schoolproof.co.uk and a real person will reply, usually the same working day. If your finance team has a supplier questionnaire, send it over and we will fill it in.